Word Mail Merge Template Workflow

Use this skill for repeatable Word document assembly: letters, contracts, HR forms, invoices, reports, and other templates that combine structured data with DOCX formatting.

Workflow

1. Clarify the template model: classic mail merge fields, content controls, bookmarks, custom document properties, placeholder text, or a custom DOCX assembly pipeline.
2. Identify the data source and shape: CSV, Excel, JSON, database rows, one-record-per-document, repeated tables, optional clauses, images, or signatures.
3. Preserve the template. Work from a clean master copy and generate outputs into a separate folder.
4. Choose the safest fill strategy:
   • Use Word mail merge when the user needs Word-native merge behavior.
   • Use content controls for structured templates that should remain editable.
   • Use direct OOXML or a templating library for repeated sections, conditionals, and package-level control.
5. Protect formatting by replacing field values inside existing runs where possible. Avoid rebuilding paragraphs unless the template is simple.
6. Handle edge cases explicitly: missing data, long values, date/number formatting, optional sections, blank rows, page breaks, headers/footers, and tracked changes.
7. Validate generated documents by checking field completion, formatting, page count, section breaks, table rows, filenames, and any required PDF export.

Common Fix Patterns

• Fields left unresolved: distinguish display text from field-code instructions and update fields in Word when needed.
• Formatting changes after merge: replace within runs or content controls rather than replacing whole paragraphs.
• Repeated rows or clauses: model repeats as tables or block-level OOXML, not simple string replacement.
• Data formatting: normalize dates, currency, line breaks, and locale-specific values before merge.
• Auditability: keep a manifest of source record IDs and output filenames for batch runs.

Outputs

Provide:

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• A clear template/data mapping.
• A safe generation workflow or implementation.
• A validation checklist for batch output quality.
• Notes about which steps require Word desktop field updates or PDF export.

Read references/requirement-plan.md only when the demand-agent evidence is needed.

這個 Skill 質量中等偏上。它對 Word 郵件合併和模板工作流給出了系統性的指導，中英文文件都有。但實際幫助有限——它更像一份概念框架，缺乏可直接使用的程式碼或模板。觸發詞寫得太生硬，像是專門湊出來的；證據也只從一個網站採集，可信度打了折扣。如果只是需要理論指導，它能幫上忙；但想要拿來就能用的工具或程式碼，目前還做不到。