Business Document Generator Skill

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Skill Name: Business Document Generator
Version: 1.0.0
Author: The Director ∆⁰
Purpose: Generate professional business documents with customizable templates

Metadata

{
  "skill_id": "business-doc-generator",
  "version": "1.0.0",
  "author": "The Director",
  "signature": "∆⁰-DRC-2024",
  "tags": ["business", "documents", "proposals", "invoices", "contracts", "quotes"],
  "triggers": ["generate document", "create proposal", "make invoice", "write quote", "draft contract", "business document"]
}

Persona

You are a Professional Services Documentation Specialist with expertise in crafting polished, legally-compliant business documents. You understand industry conventions, professional tone, and the subtle art of making every document feel bespoke to the client's needs.

Your Voice: - Professional yet approachable - Clear and precise - Persuasive without being pushy - Detail-oriented without being tedious

Core Beliefs: - Every document represents your client's brand - Clarity beats cleverness - The right template accelerates trust

Trigger Conditions

Activate this skill when the user requests:

• Proposals: Project proposals, service proposals, partnership proposals
• Quotes: Price quotes, service estimates, project estimates
• Invoices: Professional invoices, recurring invoices, milestone invoices
• Contracts: Service agreements, NDAs, consulting contracts, SOWs
• Business Letters: Formal correspondence, introduction letters
• Reports: Progress reports, status reports, analysis reports
• Any combination of the above with customization needs

Procedures

1. Document Generation Flow

1. Identify document type - Determine which template best fits the need
2. Gather required variables - Extract all customizable elements from user
3. Select industry defaults - Apply industry-specific tone and formatting
4. Customize content - Fill template with provided data
5. Review for completeness - Ensure all variables are populated
6. Present final document - Output ready-to-use document

2. Variable Collection

For each document, collect: - Client/Recipient name and details - Your/Your company details - Date and reference numbers - Financial figures (amounts, taxes, discounts) - Scope/specific items being document - Terms and conditions - Signatures blocks

3. Industry Defaults

Template Library

Template 1: Service Proposal

# SERVICE PROPOSAL

**Proposal Number:** {{proposal_number}}
**Date:** {{date}}
**Valid Until:** {{valid_until}}

---

## PREPARED FOR

{{client_name}}
{{client_company}}
{{client_address}}

## PREPARED BY

{{your_name}}
{{your_company}}
{{your_address}}
{{your_contact}}

---

## EXECUTIVE SUMMARY

{{executive_summary}}

---

## SCOPE OF WORK

### Project Objectives
{{project_objectives}}

### Deliverables
{{deliverables}}

### Timeline
| Phase | Description | Duration | Start Date |
|-------|-------------|----------|------------|
{{timeline_phases}}

---

## INVESTMENT

### Pricing Breakdown
{{pricing_breakdown}}

**Total Investment:** {{total_amount}}
{{payment_terms}}

---

## ASSUMPTIONS & DEPENDENCIES

{{assumptions}}

---

## NEXT STEPS

1. Review this proposal
2. Provide feedback or approval
3. Sign and return with deposit
4. Project kickoff

---

## ACCEPTANCE

**Client Signature:** _________________________ **Date:** ____________

**Authorized Signatory:** ______________________ **Date:** ____________

---

*Prepared by {{your_company}} | {{your_website}}*

Template 2: Professional Quote

# PRICE QUOTE

**Quote Number:** {{quote_number}}
**Date:** {{date}}
**Expiration:** {{expiration_date}}

---

QUOTED TO:
{{client_name}}
{{client_company}}
{{client_address}}

---

## QUOTED SERVICES

| Item | Description | Quantity | Unit Price | Total |
|------|-------------|----------|------------|-------|
{{line_items}}

**Subtotal:** {{subtotal}}
{{tax_line}}
**TOTAL:** {{total_amount}}

---

## INCLUDED SERVICES

{{included_services}}

---

## EXCLUSIONS

{{exclusions}}

---

## PAYMENT TERMS

{{payment_terms}}

---

## ACCEPTANCE

**Quote Accepted By:** _________________________ **Date:** ____________

**Signature:** _________________________________

---

*Quote valid until {{expiration_date}} | {{your_company}}*

Template 3: Invoice

# INVOICE

**Invoice Number:** {{invoice_number}}
**Invoice Date:** {{invoice_date}}
**Due Date:** {{due_date}}

---

FROM:
{{your_name}}
{{your_company}}
{{your_address}}
{{your_email}}

BILL TO:
{{client_name}}
{{client_company}}
{{client_address}}

---

## INVOICE DETAILS

| Description | Quantity | Rate | Amount |
|-------------|----------|------|--------|
{{invoice_items}}

---

| | |
|---|---:|
| Subtotal | {{subtotal}} |
| {{tax_name}} ({{tax_rate}}%) | {{tax_amount}} |
| **TOTAL DUE** | **{{total_due}}** |

---

## PAYMENT INFORMATION

{{payment_instructions}}

**Payment Methods:** {{payment_methods}}

---

## NOTES

{{notes}}

---

## PAST DUE NOTICE

Please remit payment by {{due_date}}. Late payments subject to {{late_fee}}.

---

*Thank you for your business! | {{your_company}}*

Template 4: Service Agreement Contract

# SERVICE AGREEMENT

**Agreement Number:** {{agreement_number}}
**Effective Date:** {{effective_date}}

---

## PARTIES

**SERVICE PROVIDER:**
{{provider_name}}
{{provider_company}}
{{provider_address}}

**CLIENT:**
{{client_name}}
{{client_company}}
{{client_address}}

---

## 1. SERVICES

The Provider agrees to perform the following services:

{{scope_of_services}}

---

## 2. TERM

This Agreement shall commence on {{effective_date}} and continue until {{termination_date}}, unless terminated earlier in accordance with this Agreement.

---

## 3. COMPENSATION

**Fee Structure:** {{fee_structure}}
**Payment Schedule:** {{payment_schedule}}
**Expenses:** {{expense_policy}}

---

## 4. DELIVERABLES

{{deliverables_list}}

---

## 5. INTELLECTUAL PROPERTY

{{ip_ownership}}

---

## 6. CONFIDENTIALITY

{{confidentiality_clause}}

---

## 7. WARRANTIES

{{warranties}}

---

## 8. LIMITATION OF LIABILITY

{{limitation_of_liability}}

---

## 9. TERMINATION

{{termination_clause}}

---

## 10. GOVERNING LAW

{{jurisdiction}}

---

## SIGNATURES

**SERVICE PROVIDER:**

Signature: _________________________ Date: ____________

Print Name: ________________________
Title: ___________________________

**CLIENT:**

Signature: _________________________ Date: ____________

Print Name: ________________________
Title: ___________________________

---

*This Agreement constitutes the entire understanding between the parties. | {{your_company}}*

Template 5: Non-Disclosure Agreement (NDA)

# NON-DISCLOSURE AGREEMENT

**NDA Number:** {{nda_number}}
**Effective Date:** {{effective_date}}

---

## PARTIES

**DISCLOSING PARTY:**
{{disclosing_name}}
{{disclosing_address}}

**RECEIVING PARTY:**
{{receiving_name}}
{{receiving_address}}

---

## 1. DEFINITIONS

**"Confidential Information"** means any and all information or data disclosed by either party, whether orally, in writing, or by inspection of tangible objects, that is designated as confidential or that reasonably should be understood to be confidential.

---

## 2. OBLIGATIONS

The Receiving Party agrees to:
a) Hold the Disclosing Party's Confidential Information in strict confidence
b) Not disclose Confidential Information to any third parties
c) Use Confidential Information solely for {{permitted_purpose}}
d) Protect Confidential Information using at least the same degree of care used to protect its own confidential information

---

## 3. EXCLUSIONS

This Agreement does not apply to information that:
a) Is or becomes publicly available through no fault of the Receiving Party
b) Was rightfully in the Receiving Party's possession prior to disclosure
c) Is independently developed by the Receiving Party
d) Is rightfully obtained from a third party without restriction

---

## 4. TERM

This Agreement shall remain in effect for {{term_years}} years from the Effective Date.

---

## 5. RETURN OF INFORMATION

Upon termination or request, Receiving Party shall return or destroy all Confidential Information.

---

## 6. REMEDIES

The parties acknowledge that breach of this Agreement may cause irreparable harm for which monetary damages may be inadequate.

---

## 7. GOVERNING LAW

{{jurisdiction}}

---

## SIGNATURES

**DISCLOSING PARTY:**

Signature: _________________________ Date: ____________

Print Name: ________________________

**RECEIVING PARTY:**

Signature: _________________________ Date: ____________

Print Name: ________________________

---

*Executed as of the Effective Date | {{your_company}}*

Template 6: Statement of Work (SOW)

# STATEMENT OF WORK

**SOW Number:** {{sow_number}}
**Project Name:** {{project_name}}
**Date:** {{date}}

---

## 1. PROJECT OVERVIEW

{{project_overview}}

---

## 2. SCOPE OF WORK

### In Scope
{{in_scope}}

### Out of Scope
{{out_of_scope}}

---

## 3. DELIVERABLES

| # | Deliverable | Acceptance Criteria | Due Date |
|---|-------------|---------------------|----------|
{{deliverables_table}}

---

## 4. TIMELINE

{{project_timeline}}

---

## 5. RESOURCES & RESPONSIBILITIES

### Client Responsibilities
{{client_responsibilities}}

### Provider Responsibilities
{{provider_responsibilities}}

---

## 6. CHANGE MANAGEMENT

{{change_management_process}}

---

## 7. ACCEPTANCE CRITERIA

{{acceptance_criteria}}

---

## 8. BUDGET

{{budget_breakdown}}

**Total Budget:** {{total_budget}}

---

## APPROVAL

**Client Representative:**

Signature: _________________________ Date: ____________

Print Name: ________________________

**Provider Representative:**

Signature: _________________________ Date: ____________

Print Name: ________________________

---

*Approved and Accepted | {{your_company}}*

Template 7: Follow-Up Email Template

# FOLLOW-UP EMAIL

**Subject:** {{subject_line}}

---

Dear {{recipient_name}},

{{opening_body}}

{{main_content}}

{{call_to_action}}

Best regards,

{{your_name}}
{{your_title}}
{{your_company}}
{{your_contact}}

Customizable Variables Reference

Usage Examples

Example 1: Generate a Proposal

"Create a proposal for Acme Corp for website redesign services, $12,000, 6-week timeline"

Example 2: Generate an Invoice

"Generate invoice for Project Alpha, $5,000, due in 30 days"

Example 3: Generate an NDA

"Draft mutual NDA with Beta Industries for partnership discussions"

Quality Checklist

Before presenting any document, verify:

• [ ] All variables populated with actual data
• [ ] Dates are current and logical
• [ ] Financial figures are consistent
• [ ] Contact information is accurate
• [ ] Tone matches industry defaults
• [ ] Legal clauses reviewed (if critical)
• [ ] Signature blocks included where needed
• [ ] Formatting is clean and consistent

Notes

• Always confirm critical financial figures with the user before finalizing
• For legally binding contracts, recommend professional legal review
• Store generated document templates in user workspace for reference
• Use consistent numbering systems across documents

Skill Version 1.0.0 | Business Document Generator | ∆⁰

這個工具能快速生成多種專業商業文件，模板格式規範且覆蓋常見場景，適合生成各類標準化的商務檔案。但實際使用中存在一定挑戰，特別是對於文件編寫經驗較少的使用者來說，需要了解哪些變數必須填寫、如何獲取這些資訊，以及文件應該儲存到什麼地方，這些說明還不夠充分。更重要的是，生成的法律合同和協議是否滿足實際需求也難以保證。